Federal Work-Study Program Information
Federal Work-Study (FWS) is a federal financial aid work program funded by the United States Department of Education. The FWS Program provides funds for part-time employment to help needy students to finance the costs of postsecondary education,
Xavier University of Louisiana administers this program in accordance with the laws, federal regulations, and policies issued by or on behalf of the Department of Education, as well as its own institutional policies.
Work-Study is a need-based financial aid award. It is not a grant (you must work to earn funds), and it is not a loan (you don't have to repay it). Students must qualify for need-based financial aid to receive Work-Study. Funds are limited, so not all qualifying students will receive an award.
Important Work-Study Documents & Forms:
- Departmental Job Description for Website
- Departmental Request Form Summer 2018
- Departmental Request Form 2018 - 2019
- Example to Using Tracking Sheet
- Time Tracker Sheet Spring 2018
- FWS EMPLOYMENT CONFIDENTIALITY AGREEMENT
- FWS Student Manual published
- Work-Study Request Form
- Community Service Work-Study Request Form
Walk-in Work-Study Counseling Hours:
|Mondays and Wednesdays:||Tuesdays and Thursdays:|
|8:30a.m. - 12:15p.m.||12:30p.m. - 4:00p.m.|
Community Service Work-Study
Community Services are services through formal or informal consultations with local nonprofits, government, and community-based organizations, as designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs. Services include fields such as healthcare, child care, literacy training, education (including tutorial services), welfare, social services, and etc. For additional information please go to: Operation a Federal Work-Study Program
Quick Community Service Work-Study General Guidelines
- Community Service Work-Study students are assigned to a position at an off-campus site as tutors. Each site will have an immediate Supervisor.
- Tutors assist site Supervisors by tutoring students from a variety of ages ranging as early as Kindergarten to High school seniors.
- Tutors provide assistance in the following subjects: Math, English, Sciences, and Reading Comprehension.
- Tutors must have reliable transportation, meet Satisfactory Academic Progress (SAP), demonstrate financial need, maintain a cumulative 2.0 GPA or higher, and satisfy Federal background and drug screening.
- Community Service students cannot exceed 20 hours a week. When working 6 consecutive hours, a one (1) hour off-clock break must be taken. Students who do not take a break will automatically have one (1) hour deducted from the total hours earned that day.
If interested in Community Service Work-Study, please contact the Financial Aid Office.
Complete the Free Application for Student Aid (FAFSA) which can be obtained from the Financial Aid Office. Student eligibility to participate in Federal Work-Study is reviewed annually. Students are encouraged to apply early for eligibility.
Student's eligibility incudes review of: availability of funds, with financial need, and the amount of other financial assistance available to the student. If there are any questions regarding financial aid eligibility students should contact the Financial Aid Office.
The jobs are at locations on-campus and off-campus that may complement the students' educational or career goals. You may be assigned to a work area related to your emphasis of study. All of the tasks performed by Work-Study students are essential to the efficiency and effectiveness of the operation of the University and the surrounding community. On-campus jobs include working in educational labs, library, athletics departments, dormitories, and departmental and administration offices. Off-campus jobs are handled through the Community Based Federal Work Study program. These include working in schools and other organizations that serve the needs of the community.
No. Students may only be employed by one job by Xavier University of Louisiana. Students must notify the Departmental Supervisor and Work-Study Coordinator when considering a different employment position.
Students who work in on-campus jobs are paid $10.00/hour. Students who work in Community Service positions are paid $15/hr.
Timesheets are processed twice a month and students are paid the week after their time is submitted. (For example, if a student submits time on the 1st the student will get paid 7 days later on the 8th. This process is repeated every 2 weeks).
Most Work-Study Students work an average minimum of 10 hours a week. The maximum number of hours that is allowed to a student is 20 per week. Working hours can vary from early morning to late evening and weekends depending on the hours of operation in each department and the student's availability.
A student's main objective is to pursue an education. The student may also review his/her work schedule with the Supervisor to make preferred adjustments if applicable. However, the student may elect to decline any portion of his/her Work Study award at his/her discretion. When adjusting the Work-Study award, students must contact the Federal Work-Study Coordinator in the Financial Aid Office to complete the necessary paperwork.
Employment in a foreign country is not permissible under the Federal Work-Study Law.